20th Harrisonburg International Festival 

Saturday, September 30th, 2017. 12:00-6:00pm, Hillandale Park. Harrisonburg, Va

Food Vendor

To start your registration process as a food vendor at the 2017 Festival, please submit the following interest form: 

After this form is completed, Ketissue Mae, Food Vendor Coordinator, will follow up with you with more information about your acceptance, registration process, and day of the event logistics. If you have any questions, please feel free to contact Food Coordinator at worldfoodhif@fairfieldcenter.org or Festival Director at internationalfestival@fairfieldcenter.org

Application Process:

  1. Please fill out the interest form.
  2. DO NOT send any payments at this time. 
    1. Deadline to Apply: July 17,2017
    2. Acceptance notified by July 24, 2017

We will consider your application for each event we have for the year and will notify you if you will be invited to participate with us at a festival. Sending an application does not guarantee acceptance.

Fees/Payment: $200 per space. Payment is only due once you have been accepted. We prefer payment by check or money order. If paying by credit card, there will be an additional processing fee of $35. A $50 charge will be assessed for returned checks. A separate cleaning deposit check may be required for certain events if vendors abuse the clean up process.

What we Provide: Included in your festival fee is booth space:

  • A 10x20 tent or shelter space (usually 2 to 3 vendors sharing a picnic shelter or large tent)
  • 2 eight-foot tables and a sign with your businesses name for continuity, we ask that it remain hanging but welcome other signs if you so desire
  • Your water source, heating equipment, signs, other equipment, etc. are your responsibility with rare exceptions
  • No Electricity Available at this event
  • Additional governmental fees such as Health Department fees may apply as well

Refund Policy & No Show: Any food vendor who has not arrived by 11:00am, and who has not notified the event coordinators of a late arrival will be considered a no-show and will have their space re-assigned, with no refund given.

2017 Interest Form





*Company Name:

*First Name:

*Last Name:

Address:

*City:

*State:

*Zip/ Postal Code:

*Email:

*Phone

Work Phone

*Description of food to be sold:

Food Vendor Guidelines

  • No vendor will be allowed to serve Water.Water sales will be exclusively to the International Festival Stand
  • No alcoholic beverages may be sold from your booth at any time
  • Please consider using environmentally friendly “green” service ware
  • NO ELECTRICITY WILL BE PROVIDED
  • All food vendors need to be ready by 11:00 a.m.
  • New regulation from Fire Department requires that all food vendors provide 1 fire extinguisher of a 2A rating 
  • The International Festival is a rain or shine event so there are no refunds
  • The Festival reserves the right to place vendors in appropriate spaces to allow variety of cuisines in various area
  • Trash:Vendors are responsible for collecting and picking up trash in and around their booth areas. Trash can’s will be available onsite.

No Tolerance

  • No politically or religiously partisan, adversarial, disruptive, or objectionable content or messaging will be permitted as part of the festival
  • No real or toy weapons, drugs, or drug paraphernalia, or items that may be deemed harmful, contributing toward violence, or dangerous may be sold, carried, or promoted at the festival
  • We ask that all merchandise and art being displayed, or music offered be of a nature that is acceptable for young children to view or hear

Liability

  • The vendor assumes full responsibility for his/her participation in the Festival. HIF Committee, Harrisonburg Parks & Rec, and their representatives—assume no responsibility or liability for a vendor’s participation in the Festival, and will be held harmless
  • Vendors are responsible for their own merchandise against damages or theft
  • We are not responsible for damages, injuries, or loss
  • Vendors are also responsible for any type of accident to themselves, to other vendors (and other vendors’ inventory), or to any person or personal property as a result of their booths, their merchandise, or their personal actions
  • Submission of application indicates agreement to hold all aforementioned entities ‘harmless’ in case of accident or incident

Attendance

  • In good weather 9,000 people are expected. Please plan accordingly with the understanding that bad weather could lessen the amount of attendees.
  • Food vendors will have copy of the program and list of other food vendors coming to the Festival.

Thank you for your interest in participating in the 2016 International Festival!